Summary
Overview
Work History
Education
Skills
Languages
References
PERSONAL ATTRIBUTES
Timeline
Generic

Bawinile Nhlabatsi

Mbabane

Summary

Finance and accounting expert with 9 years of experience in financial management, compliance, and donor reporting. Skilled in QuickBooks and SunSystems, with a focus on financial systems, reconciliations, and payment processing. Currently pursuing a Postgraduate Diploma in Risk Management, complemented by a B.Com. in Accounting. Recognized for accuracy and effective communication in NGO financial operations.

Overview

17
17
years of professional experience

Work History

<ul><li>Assist in preparing Subs Annual Budgets and reviewing Subs financial reports.</li><li>Provide support and training to partners to ensure adequate support for the program component.</li><li>Conduct partner technical supportive supervision on request basis from Grants & Compliance teams.</li><li>Coordinate grantee proposal review process and ensure compliance with solicitations and donor regulations.</li><li>Coordinate pre-award evaluations and assessments of potential grantees as needed.</li><li>Analyze, verify and review grantees proposal budgets to ensure donor compliance and reasonableness.</li><li>Coordinate the assessment of grantee risk and implement appropriate systems and agreements to minimize risk.</li><li>Ensure timely and appropriate close-out of sub-grants and coordinate the close-out of EGPAF prime grants.</li><li>Provide support and training to partners finance staff to build financial and accounting capacity to ensure adequate support for the program component.</li><li>Monitor partners’ spending patterns as part of the overall project budget to actual analytics.</li><li>Follow up on Grantee monthly invoices & supporting documents</li><li>Serve as an expert on applicable policies, procedures, rules, and regulations and assist staff with their interpretation and understanding of these.</li><li>Stays abreast of donor policies, procedures, rules and regulations and host country legal requirements and informs local and regional management of significant changes.</li><li>Perform internal departmental/grants reviews ensuring compliance with Foundation and donor requirements. Identify potential areas of compliance vulnerability and risk; assists with the development of corrective action plans for the resolution of problematic issues; and provides general guidance on how to avoid or deal with similar issues in the future</li><li>Conduct on-site financial compliance reviews which include: cash counts; review of accounts receivables including employee receivables; documentation of segregation of duties and internal control structure; document storage and retention</li><li>Document findings, propose improvements or change as relevant, disseminate findings and ensure follow up implementation of recommendations as well as resolution</li><li>Conduct random surprise checks and vendor verification reviews to ensure proper procurement procedures are being practiced and report on findings</li><li>Develops an effective Compliance & Ethics training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers</li><li>Assists with improving the awareness and understanding of compliance to assist employees with the establishment of a “culture of compliance”</li></ul>

Elizabeth Glaser Pediatric Aids Foundation
10.2024 - 03.2025
  • Assist in preparing Subs Annual Budgets and reviewing Subs financial reports.
  • Provide support and training to partners to ensure adequate support for the program component.
  • Conduct partner technical supportive supervision on request basis from Grants & Compliance teams.
  • Coordinate grantee proposal review process and ensure compliance with solicitations and donor regulations.
  • Coordinate pre-award evaluations and assessments of potential grantees as needed.
  • Analyze, verify and review grantees proposal budgets to ensure donor compliance and reasonableness.
  • Coordinate the assessment of grantee risk and implement appropriate systems and agreements to minimize risk.
  • Ensure timely and appropriate close-out of sub-grants and coordinate the close-out of EGPAF prime grants.
  • Provide support and training to partners finance staff to build financial and accounting capacity to ensure adequate support for the program component.
  • Monitor partners’ spending patterns as part of the overall project budget to actual analytics.
  • Follow up on Grantee monthly invoices & supporting documents
  • Serve as an expert on applicable policies, procedures, rules, and regulations and assist staff with their interpretation and understanding of these.
  • Stays abreast of donor policies, procedures, rules and regulations and host country legal requirements and informs local and regional management of significant changes.
  • Perform internal departmental/grants reviews ensuring compliance with Foundation and donor requirements. Identify potential areas of compliance vulnerability and risk; assists with the development of corrective action plans for the resolution of problematic issues; and provides general guidance on how to avoid or deal with similar issues in the future
  • Conduct on-site financial compliance reviews which include: cash counts; review of accounts receivables including employee receivables; documentation of segregation of duties and internal control structure; document storage and retention
  • Document findings, propose improvements or change as relevant, disseminate findings and ensure follow up implementation of recommendations as well as resolution
  • Conduct random surprise checks and vendor verification reviews to ensure proper procurement procedures are being practiced and report on findings
  • Develops an effective Compliance & Ethics training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers
  • Assists with improving the awareness and understanding of compliance to assist employees with the establishment of a “culture of compliance”

<ul><li>Conducted thorough risk assessments to identify compliance vulnerabilities and risks within the organization</li><li>Performed detailed compliance reviews, including cash counts and evaluations of accounts receivables, ensuring adherence to legal and regulatory requirements</li><li>Documented findings and proposed improvements, ensuring follow-up on implementation of recommendations</li><li>Developed and delivered effective compliance and ethics training programs for staff, enhancing organizational integrity</li></ul>

Elizabeth Glaser Pediatric Aids Foundation
03.2023 - 09.2024
  • Conducted thorough risk assessments to identify compliance vulnerabilities and risks within the organization
  • Performed detailed compliance reviews, including cash counts and evaluations of accounts receivables, ensuring adherence to legal and regulatory requirements
  • Documented findings and proposed improvements, ensuring follow-up on implementation of recommendations
  • Developed and delivered effective compliance and ethics training programs for staff, enhancing organizational integrity

<ul><li>Preparing Subs Annual Budgets and reviewing Subs financial reports.</li><li>Compile a timely and accurate Financial Month end package for DC Office including bank reconciliation, office cash request and other items as needed.</li><li>Review supporting documentation, prepare voucher, and prepare checks for all transactions;</li><li>Prepare an accurate monthly payroll for staff including preparation of FOPA;</li><li>Review timesheets and ensure that all timesheets are submitted timely to the Finance Officer or Finance Manager for timely capturing into FOPA;</li><li>Prepare monthly 3rd Party Payroll payments including statutory payments and annual statutory reconciliations and returns;</li><li>Working with Petty Cash Custodian to review and record accurate petty cash vouchers and reconciliation on a weekly basis and maintain a proper record of petty cash accounting transactions according to polices of EGPAF;</li><li>Ensure timely and correct payments to suppliers and vendors;</li><li>Prepare bank deposits for cash received by the Foundation and submit to Finance Assistant for depositing the same into the Foundation Bank Account.</li><li>Assist in preparing staff travel advance and review expense forms, record and clear advance accounts as per QuickBooks balances;</li><li>Assist in the assessment of cash requirement for EGPAF Swaziland field office.</li><li>Assist in scanning all vouchers and timesheets and sent to DC for verification on a monthly basis;</li><li>Assist in maintaining accurate, orderly and complete filing system.</li><li>Assist Finance Assistant to retrieve all vouchers that are required for VAT claims, prepare them for SRA submission, and file them back when they have been processed.</li><li>Prepare quarterly and annual USG VAT reports for all USG funded projects.</li><li>Reconcile all VAT claims and refunds as per QB reports.</li><li>Provides accounting services to staff.</li></ul>

Elizabeth Glaser Pediatric Aids Foundation
01.2016 - 03.2023
  • Preparing Subs Annual Budgets and reviewing Subs financial reports.
  • Compile a timely and accurate Financial Month end package for DC Office including bank reconciliation, office cash request and other items as needed.
  • Review supporting documentation, prepare voucher, and prepare checks for all transactions;
  • Prepare an accurate monthly payroll for staff including preparation of FOPA;
  • Review timesheets and ensure that all timesheets are submitted timely to the Finance Officer or Finance Manager for timely capturing into FOPA;
  • Prepare monthly 3rd Party Payroll payments including statutory payments and annual statutory reconciliations and returns;
  • Working with Petty Cash Custodian to review and record accurate petty cash vouchers and reconciliation on a weekly basis and maintain a proper record of petty cash accounting transactions according to polices of EGPAF;
  • Ensure timely and correct payments to suppliers and vendors;
  • Prepare bank deposits for cash received by the Foundation and submit to Finance Assistant for depositing the same into the Foundation Bank Account.
  • Assist in preparing staff travel advance and review expense forms, record and clear advance accounts as per QuickBooks balances;
  • Assist in the assessment of cash requirement for EGPAF Swaziland field office.
  • Assist in scanning all vouchers and timesheets and sent to DC for verification on a monthly basis;
  • Assist in maintaining accurate, orderly and complete filing system.
  • Assist Finance Assistant to retrieve all vouchers that are required for VAT claims, prepare them for SRA submission, and file them back when they have been processed.
  • Prepare quarterly and annual USG VAT reports for all USG funded projects.
  • Reconcile all VAT claims and refunds as per QB reports.
  • Provides accounting services to staff.

<ul><li>Assist the Senior accountant in making follow up of Purchase through GC and the regional office and ensure that all required documentation are completed ( GRN and other)</li><li>Monitor employee business and travel advances in accordance to the policy, ensure timely settlements and issue regular reporting to management for delay in settlement.</li><li>Review NO cash Disbursement, deposit and journal vouchers interface and upload in Sun System.</li><li>Process all general accounts transaction and enter voucher interfaces before payments for disbursement.</li><li>Process and book all outgoing and incoming SA’s timely.</li><li>Assist the senior accountant in reviewing and clearing of the Balance sheet accounts. Balance Sheet accounts monthly reconciliation are prepared and filed.</li><li>Follow up on funding transfer to the ADP and ensuring that notification are send to ADP accountants monthly.</li><li>Prepare monthly all NO bank reconciliations and ensure all outstanding issues are sorted out within 30 days.</li><li>Ensure that arithmetical checks for SMT EERs are done and all receipts are attached and genuine.</li><li>Assist the senior accountant in preparation of PNS project financial report, PBAS reconciliation and GL reconciliations.</li><li>Provide proper and accurate supporting documentation for all payment vouchers beginning from sources, so that the department produces correct reports.</li><li>Pepra payment using online banking or Electronic banking (EFT)</li></ul>

World Vision Swaziland
01.2014 - 12.2015
  • Assist the Senior accountant in making follow up of Purchase through GC and the regional office and ensure that all required documentation are completed ( GRN and other)
  • Monitor employee business and travel advances in accordance to the policy, ensure timely settlements and issue regular reporting to management for delay in settlement.
  • Review NO cash Disbursement, deposit and journal vouchers interface and upload in Sun System.
  • Process all general accounts transaction and enter voucher interfaces before payments for disbursement.
  • Process and book all outgoing and incoming SA’s timely.
  • Assist the senior accountant in reviewing and clearing of the Balance sheet accounts. Balance Sheet accounts monthly reconciliation are prepared and filed.
  • Follow up on funding transfer to the ADP and ensuring that notification are send to ADP accountants monthly.
  • Prepare monthly all NO bank reconciliations and ensure all outstanding issues are sorted out within 30 days.
  • Ensure that arithmetical checks for SMT EERs are done and all receipts are attached and genuine.
  • Assist the senior accountant in preparation of PNS project financial report, PBAS reconciliation and GL reconciliations.
  • Provide proper and accurate supporting documentation for all payment vouchers beginning from sources, so that the department produces correct reports.
  • Pepra payment using online banking or Electronic banking (EFT)

<ul><li>Compile and analyze commodity information to prepare statements including monthly and quarterly and yearly status reports and commodity summary statements.</li><li>Prepare monthly, quarterly and yearly reports showing planned versus achieved.</li><li>Ensure all Commodities reporting deadlines are met with data updates from different operational areas received and consolidated.</li><li>Ensure accurate and timely monthly and yearly end closure procedures including the revision of monthly and yearly reports.</li><li>Maintain and implement commodity tracking and management systems.</li><li>Ensure commodity records are maintained in compliance with standard policies and procedures.</li><li>Monitor and review accounting documents and reports from the field for accuracy and completeness including resolving any accounting discrepancies and irregularities.</li><li>Maintain a neat and chronological filing system.</li><li>Update shipment register and shipment receipts summaries.</li><li>Update stock loss claim register and stock loss files.</li><li>Review food monitors reports and centre visit reports for consistency.</li><li>Review physical inventory tally sheets for consistency.</li><li>Coordinate with the finance department in the processing of transporter and donor invoices for reimbursement.</li><li>Establish and monitor the implementation of accounting control procedures in the field.</li><li>Work together with the Project Manager in preparation for audits and coordinate the audit process.</li><li>Conduct on the job training and refresher training on district level commodity accounting staff on the proper application of World Vision commodity management standards including the tracking systems, documentation and reporting formats.</li></ul>

World Vision Swaziland
07.2010 - 12.2013
  • Compile and analyze commodity information to prepare statements including monthly and quarterly and yearly status reports and commodity summary statements.
  • Prepare monthly, quarterly and yearly reports showing planned versus achieved.
  • Ensure all Commodities reporting deadlines are met with data updates from different operational areas received and consolidated.
  • Ensure accurate and timely monthly and yearly end closure procedures including the revision of monthly and yearly reports.
  • Maintain and implement commodity tracking and management systems.
  • Ensure commodity records are maintained in compliance with standard policies and procedures.
  • Monitor and review accounting documents and reports from the field for accuracy and completeness including resolving any accounting discrepancies and irregularities.
  • Maintain a neat and chronological filing system.
  • Update shipment register and shipment receipts summaries.
  • Update stock loss claim register and stock loss files.
  • Review food monitors reports and centre visit reports for consistency.
  • Review physical inventory tally sheets for consistency.
  • Coordinate with the finance department in the processing of transporter and donor invoices for reimbursement.
  • Establish and monitor the implementation of accounting control procedures in the field.
  • Work together with the Project Manager in preparation for audits and coordinate the audit process.
  • Conduct on the job training and refresher training on district level commodity accounting staff on the proper application of World Vision commodity management standards including the tracking systems, documentation and reporting formats.

<ul><li>Compiles and maintains records of business transactions and office activities of the establishment.</li><li>Tabulate and post data into record books, capturing invoices into the system.</li><li>Preparing ledger balances and the initial trial balance.</li><li>Recording income and receipts for the project.</li><li>Maintaining financial records and preparing accounts.</li><li>Recording evaluation costs and revenues.</li></ul>

The International Training & Management Institute
07.2008 - 05.2010
  • Compiles and maintains records of business transactions and office activities of the establishment.
  • Tabulate and post data into record books, capturing invoices into the system.
  • Preparing ledger balances and the initial trial balance.
  • Recording income and receipts for the project.
  • Maintaining financial records and preparing accounts.
  • Recording evaluation costs and revenues.

Education

Bachelor of Commerce - Accounting

05/2016
05.2016

Diploma in Commerce -

05/2013
05.2013

AAT Level 3 -

12/2007
12.2007

AAT Level 2 -

12/2006
12.2006

AAT Level 1 -

12/2005
12.2005

Skills

  • Attention to detail
  • Effective communication
  • Microsoft Office Suite
  • Commodity tracking system
  • Attention to detail
  • Effective communication
  • Microsoft Office Suite
  • Commodity tracking system

Languages

English and SiSwati

References

· Zodwa Mhlanga Elizabeth Glaser Pediatric AIDS Foundation Email: zmhlanga@pedaids.org / mhlangazodwa8@gmail.com Phone: +268 76114225

Caspian Chouraya, Elizabeth Glaser Pediatric AIDS Foundation, Email: cchouraya@pedaids.org, Phone: +268 78023831

Phumzile Dlamini, World Vision Swaziland, Email: phumzile_dlamini@wvi.org, Phone: +268 76146725

PERSONAL ATTRIBUTES

  • Motivational personality that relates well with people across all level of society.
  • Strong communication and people relationship management skills.
  • Good inter-personal skills, a team player, deadline oriented and reliability with sober habits.
  • Ability to work under pressure.

Timeline

<ul><li>Assist in preparing Subs Annual Budgets and reviewing Subs financial reports.</li><li>Provide support and training to partners to ensure adequate support for the program component.</li><li>Conduct partner technical supportive supervision on request basis from Grants & Compliance teams.</li><li>Coordinate grantee proposal review process and ensure compliance with solicitations and donor regulations.</li><li>Coordinate pre-award evaluations and assessments of potential grantees as needed.</li><li>Analyze, verify and review grantees proposal budgets to ensure donor compliance and reasonableness.</li><li>Coordinate the assessment of grantee risk and implement appropriate systems and agreements to minimize risk.</li><li>Ensure timely and appropriate close-out of sub-grants and coordinate the close-out of EGPAF prime grants.</li><li>Provide support and training to partners finance staff to build financial and accounting capacity to ensure adequate support for the program component.</li><li>Monitor partners’ spending patterns as part of the overall project budget to actual analytics.</li><li>Follow up on Grantee monthly invoices & supporting documents</li><li>Serve as an expert on applicable policies, procedures, rules, and regulations and assist staff with their interpretation and understanding of these.</li><li>Stays abreast of donor policies, procedures, rules and regulations and host country legal requirements and informs local and regional management of significant changes.</li><li>Perform internal departmental/grants reviews ensuring compliance with Foundation and donor requirements. Identify potential areas of compliance vulnerability and risk; assists with the development of corrective action plans for the resolution of problematic issues; and provides general guidance on how to avoid or deal with similar issues in the future</li><li>Conduct on-site financial compliance reviews which include: cash counts; review of accounts receivables including employee receivables; documentation of segregation of duties and internal control structure; document storage and retention</li><li>Document findings, propose improvements or change as relevant, disseminate findings and ensure follow up implementation of recommendations as well as resolution</li><li>Conduct random surprise checks and vendor verification reviews to ensure proper procurement procedures are being practiced and report on findings</li><li>Develops an effective Compliance & Ethics training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers</li><li>Assists with improving the awareness and understanding of compliance to assist employees with the establishment of a “culture of compliance”</li></ul>

Elizabeth Glaser Pediatric Aids Foundation
10.2024 - 03.2025

<ul><li>Conducted thorough risk assessments to identify compliance vulnerabilities and risks within the organization</li><li>Performed detailed compliance reviews, including cash counts and evaluations of accounts receivables, ensuring adherence to legal and regulatory requirements</li><li>Documented findings and proposed improvements, ensuring follow-up on implementation of recommendations</li><li>Developed and delivered effective compliance and ethics training programs for staff, enhancing organizational integrity</li></ul>

Elizabeth Glaser Pediatric Aids Foundation
03.2023 - 09.2024

<ul><li>Preparing Subs Annual Budgets and reviewing Subs financial reports.</li><li>Compile a timely and accurate Financial Month end package for DC Office including bank reconciliation, office cash request and other items as needed.</li><li>Review supporting documentation, prepare voucher, and prepare checks for all transactions;</li><li>Prepare an accurate monthly payroll for staff including preparation of FOPA;</li><li>Review timesheets and ensure that all timesheets are submitted timely to the Finance Officer or Finance Manager for timely capturing into FOPA;</li><li>Prepare monthly 3rd Party Payroll payments including statutory payments and annual statutory reconciliations and returns;</li><li>Working with Petty Cash Custodian to review and record accurate petty cash vouchers and reconciliation on a weekly basis and maintain a proper record of petty cash accounting transactions according to polices of EGPAF;</li><li>Ensure timely and correct payments to suppliers and vendors;</li><li>Prepare bank deposits for cash received by the Foundation and submit to Finance Assistant for depositing the same into the Foundation Bank Account.</li><li>Assist in preparing staff travel advance and review expense forms, record and clear advance accounts as per QuickBooks balances;</li><li>Assist in the assessment of cash requirement for EGPAF Swaziland field office.</li><li>Assist in scanning all vouchers and timesheets and sent to DC for verification on a monthly basis;</li><li>Assist in maintaining accurate, orderly and complete filing system.</li><li>Assist Finance Assistant to retrieve all vouchers that are required for VAT claims, prepare them for SRA submission, and file them back when they have been processed.</li><li>Prepare quarterly and annual USG VAT reports for all USG funded projects.</li><li>Reconcile all VAT claims and refunds as per QB reports.</li><li>Provides accounting services to staff.</li></ul>

Elizabeth Glaser Pediatric Aids Foundation
01.2016 - 03.2023

<ul><li>Assist the Senior accountant in making follow up of Purchase through GC and the regional office and ensure that all required documentation are completed ( GRN and other)</li><li>Monitor employee business and travel advances in accordance to the policy, ensure timely settlements and issue regular reporting to management for delay in settlement.</li><li>Review NO cash Disbursement, deposit and journal vouchers interface and upload in Sun System.</li><li>Process all general accounts transaction and enter voucher interfaces before payments for disbursement.</li><li>Process and book all outgoing and incoming SA’s timely.</li><li>Assist the senior accountant in reviewing and clearing of the Balance sheet accounts. Balance Sheet accounts monthly reconciliation are prepared and filed.</li><li>Follow up on funding transfer to the ADP and ensuring that notification are send to ADP accountants monthly.</li><li>Prepare monthly all NO bank reconciliations and ensure all outstanding issues are sorted out within 30 days.</li><li>Ensure that arithmetical checks for SMT EERs are done and all receipts are attached and genuine.</li><li>Assist the senior accountant in preparation of PNS project financial report, PBAS reconciliation and GL reconciliations.</li><li>Provide proper and accurate supporting documentation for all payment vouchers beginning from sources, so that the department produces correct reports.</li><li>Pepra payment using online banking or Electronic banking (EFT)</li></ul>

World Vision Swaziland
01.2014 - 12.2015

<ul><li>Compile and analyze commodity information to prepare statements including monthly and quarterly and yearly status reports and commodity summary statements.</li><li>Prepare monthly, quarterly and yearly reports showing planned versus achieved.</li><li>Ensure all Commodities reporting deadlines are met with data updates from different operational areas received and consolidated.</li><li>Ensure accurate and timely monthly and yearly end closure procedures including the revision of monthly and yearly reports.</li><li>Maintain and implement commodity tracking and management systems.</li><li>Ensure commodity records are maintained in compliance with standard policies and procedures.</li><li>Monitor and review accounting documents and reports from the field for accuracy and completeness including resolving any accounting discrepancies and irregularities.</li><li>Maintain a neat and chronological filing system.</li><li>Update shipment register and shipment receipts summaries.</li><li>Update stock loss claim register and stock loss files.</li><li>Review food monitors reports and centre visit reports for consistency.</li><li>Review physical inventory tally sheets for consistency.</li><li>Coordinate with the finance department in the processing of transporter and donor invoices for reimbursement.</li><li>Establish and monitor the implementation of accounting control procedures in the field.</li><li>Work together with the Project Manager in preparation for audits and coordinate the audit process.</li><li>Conduct on the job training and refresher training on district level commodity accounting staff on the proper application of World Vision commodity management standards including the tracking systems, documentation and reporting formats.</li></ul>

World Vision Swaziland
07.2010 - 12.2013

<ul><li>Compiles and maintains records of business transactions and office activities of the establishment.</li><li>Tabulate and post data into record books, capturing invoices into the system.</li><li>Preparing ledger balances and the initial trial balance.</li><li>Recording income and receipts for the project.</li><li>Maintaining financial records and preparing accounts.</li><li>Recording evaluation costs and revenues.</li></ul>

The International Training & Management Institute
07.2008 - 05.2010

Bachelor of Commerce - Accounting

05/2016

Diploma in Commerce -

05/2013

AAT Level 3 -

12/2007

AAT Level 2 -

12/2006

AAT Level 1 -

12/2005

Similar Profiles

CREATE PROFILE
Bawinile Nhlabatsi